The 2022 DQ File Checklist You Need to Pass a DOT Audit

Knowing what is on a driver qualification file is crucial. Keeping one is vital for many reasons. First, most plaintiff attorneys are looking for an easy way to make money and will only take on a case if it’s easy for them to win. If you don’t have the proper file, they’ll simply move on to the next victim, who’s easier to sue. But what should you include in your driver qualification file?

List of information required in a driver qualification file

The Federal Motor Carrier Safety Administration (FMCSA) requires that commercial motor vehicle drivers have complete Driver Qualification File records. This file contains information about the driver’s driving history and training and any activity received. It is also required for drivers who drive a vehicle that weighs over ten thousand pounds or carries eight or more passengers, including the driver. If you’re a salaried driver, part-time temp, or mechanic, you need to create a complete DQ file. In addition, you should have a DQ file in your trucking fleet, even if you only drive a vehicle once. Check out this link to learn more about DQF.

The FMCSA requires that all truck drivers have medical clearances and annual certifications from the National Registry of Certified Medical Examiners. The requirements for a driver qualification file are detailed and often change without notice. That means that trucking companies must constantly update their files with new information, so some companies even hire a separate staff to correct them. Therefore, it is also recommended that trucking companies maintain a driver qualification file every year to ensure compliance with the latest regulations.

Requirements for maintaining a driver qualification file

If you are in the commercial motor carrier business, you know how time-consuming it can be to keep up with DOT regulations. But that doesn’t mean maintaining a driver qualification file is just a one-time task. In addition, your drivers need regular motor vehicle record checks, medical exams, and violation reports. So what are the requirements for maintaining a driver qualification file? 

Keeping your DQF up-to-date is essential for ensuring your drivers are qualified to work for you. In addition, the FMCSA has specific requirements for non-CDL drivers, including annual certification forms and references to FMCSRs. Using a driver qualification file management system can help you stay compliant.

Requirements for a non-CDL driver qualification file

Creating a Non-CDL driver qualification file is necessary if you work in a state that requires a CDL license. Non-CDL drivers must provide motor vehicle records for all states within the past three years and include them in their DQF at least 30 days before they are hired. To complete this process, drivers must contact the driver licensing agencies in their respective states. In addition, you should specify where the MVRs will be sent.

Before applying for a non-CDL driver’s license, you must first prove your age, identity, citizenship, and other relevant information. Next, you must demonstrate that you are physically and mentally capable of operating a roadworthy vehicle. Generally, the state requires you to pass a road test and take a pre-licensing course to qualify.

Requirements for a CMV MVR

To operate a commercial motor vehicle (CMV), truck drivers must meet the FMCSA’s driver qualification file requirements. These records need to be reviewed every 12 months. They must be kept updated and include the name and address of the person reviewing the file and any violations. Any violations must be noted, and evidence must be available to support a citation. An incorrect determination of a truck driver’s qualifications can put the entire company out of business.

The FMCSA will perform MVR inquiries from foreign licensing authorities to ensure that drivers hold valid licenses. In the U.S., a small percentage of drivers are licensed by foreign governments. Combined, these drivers account for only 2.8 percent of all operating in the country. However, drivers from Canada who have received a medical variance cannot use a CMV in the U.S.